Policy Statement

Most Oregon State University (“university”) employees have an obligation to report incidents of sexual misconduct or discrimination. This policy describes the duties and the actions required of “responsible employees” in reporting such incidents, as well as the confidentiality the university will provide to those reporting such incidents.

Responsibilities and Procedures

Responsible employees must immediately report any allegation of sexual misconduct or discrimination to the Office of Equal Opportunity and Access (“EOA”) when they become aware of or have reason to believe that a violation of University Policy 05-001 Sexual Misconduct and Discrimination has occurred.

A responsible employee is required to immediately report any form of sexual misconduct or discrimination as defined above that:
a. Is being or has been experienced or perpetrated by a
i. University student during their time as a student,
ii. University employee, and the incident is reasonably related to their employment,
iii. University volunteer, and the incident is reasonably related to their volunteer status; or,
b. Has occurred on university property; or,
c. Occurred during a university activity or event.

Review the full policy for complete information, definitions, resources and tools.

Report sexual misconduct or discrimination

Frequently Asked Questions

1. Who are responsible employees and what are their responsibilities?

2. Why are all faculty considered responsible employees?

3. What happens after a faculty member reports a concern to EOA?

4. If a faculty member reports a concern to EOA, does the student have to participate in any process?

5. If a student wishes to engage in EOA’s process, what happens?

6. Who is the Title IX Coordinator?

7. Where do I report concerns as a responsible employee?

8. What is the difference between the Title IX Coordinator and the Office of Equal Opportunity and Access

1. Who are responsible employees and what are their responsibilities?

Most OSU employees, including faculty, are responsible employees unless otherwise specified. Responsible employees must immediately report any allegation of sexual misconduct or discrimination to the Office of Equal Opportunity and Access (“EOA”) when they become aware of or have reason to believe an incident has occurred. Responsible employees should not attempt to investigate the alleged incident. Instead, they are to simply refer all information to EOA.

2. Why are all faculty considered responsible employees?

Requiring faculty to report allegations of sexual misconduct to EOA aligns with the university’s obligations under Title IX regulations and allows allegations to be investigation by the professional staff in EOA. A policy excluding all faculty from reporting obligations would not be deemed compliant with the current Title IX regulations.  It would also place a large burden on faculty to act in specific ways when a student discloses sexual assault. 

3. What happens after a faculty member reports a concern to EOA?

EOA will reach out to the student via email and invite them in to discuss their concerns in further detail and refer them to campus resources (Counseling and Psychological Services, Survivor Advocacy Resource Center, and Student Health Services).

4. If a faculty member reports a concern to EOA, does the student have to participate in any process?

No, students can choose to ignore communications from EOA inviting them into the office for further inquiry.

5. If a student wishes to engage in EOA’s process, what happens?

EOA will conduct an intake meeting with the student and explain both formal and informal processes as a path forward.

6. Who is the Title IX Coordinator?

Kim Kirkland, Executive Director for the Office of Equal Opportunity and Access

541-737-3556 or kim.kirkland@oregonstate.edu

7. Where do I report concerns as a responsible employee?

Office of Equal Opportunity and Access, 541-737-3556 or eoa.oregonstate.edu or equal.opportunity@oregonstate.edu

8. What is the difference between the Title IX Coordinator and the Office of Equal Opportunity and Access?

The Title IX Coordinator (Kim Kirkland) is also the Executive Director of the Office of Equal Opportunity and Access.