OSU Policy on Veteran Status

Background: Oregon State University is committed to equal opportunity in employment, and to ensuring that US service veterans and disabled veterans have opportunities to secure meaningful civilian employment and advance in such employment at OSU once their military service is complete.

Policy: It is the policy of Oregon State University that no employee or applicant for employment will be discriminated against because he or she self-identifies as a qualifying veteran.  Oregon State University is committed to non-discrimination in all employment practices including recruitment, advertising, hiring, promotion, employment upgrading, demotion or transfer, layoff or termination, rates of pay or other forms of compensation, job assignments, job classifications, organizational structures, position descriptions, lines of progression, seniority lists, leaves of absence, sick leave, any other leave, fringe benefits, selection and financial support for training activities sponsored by OSU, and any other term, condition, or privilege of employment.

Affirmative Action for Veterans

Definitions: This policy includes all honorably discharged veterans, including those defined in Oregon law (ORS 408.230) and in federal regulation (41 C.F.R. § 60-300.2).

Posting: Oregon State University’s typical practice is to post employment openings on our online employment application site and through the State of Oregon’s employment delivery system to ensure that veterans may apply and be considered for meaningful employment opportunities at the university.  Exceptions to this practice are routinely made for positions lasting three days or less, and may be proposed for executive and senior management positions or positions filled from within the organization—approval/denial of proposed exceptions typically rests with the Office of Equal Opportunity and Access. See Oregon State University Competitive Search Requirements for details.

Eligibility and Invitation to self-identify: During the application process and at the post-offer/pre-hire stage, applicants are invited to self-identify as honorably discharged veterans or disabled veterans in order to benefit from OSU’s affirmative action programs for veterans. Submission of such information is voluntary and refusal to provide it will not subject veterans to any adverse treatment. Any individual who identifies as a veteran or disabled veteran honorably discharged from U.S. military service may be eligible for special consideration in the screening and selection process if he or she meets the minimum qualifications for the position.  OSU will consider evidence of transferrable skills presented by veterans when considering whether the minimum qualifications for the position have been met.

A qualifying veteran applicant’s statement that s/he was honorably discharged from U.S. military service is sufficient during the early stages of selection, but may be verified by the hiring unit if s/he advances to on-site interview.  During the site visit, the applicant may be asked to show a copy of a Certificate of Release or Discharge from Active Duty (DD form 214 or 215) or a letter from the U.S. Department of Veteran’s Affairs indicating receipt of a non-service connected pension.  This information is kept confidential except as required under federal regulation CFR 41§ 60-300.

Reasonable accommodations for disabled veterans: At the post-offer/pre-hire stage, disabled veterans are invited to contact the Office of Equal Opportunity and Access to discuss any reasonable accommodations that would enable them to perform the duties of the position properly and safely.  Oregon State University will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified disabled veteran.

Affirmative Consideration in the Hiring Process: The OSU hiring process extends an affirmative preference to individuals who self-identify as qualifying veterans.  Special consideration will be given to qualifying veterans when the qualifying veteran applicant meets the minimum qualifications for the position for which she or he has applied, and when the veteran’s application materials show sufficient evidence of any transferrable skills required and requested by the hiring unit.

Position announcements are sent to state and regional Veterans' Service Offices.

The Registrar's Office maintains a staff member with expertise in educational and admission issues for veterans. The Office of the Dean of Student Life is also available to assist with the transition from military life to that of a student.  For other services, veterans are referred to the Veteran's Specialist at the Community Services Consortium in Corvallis.


Revised: 11/17/2016